Volunteering Policy – December 2008

(Click on the PDF icon to open a printable page.)


The objectives of Malmesbury River Valleys Trust are:

  • To preserve, conserve, and protect the land owned by the Trust; its terrestrial and aquatic life and their habitats
  • To provide facilities for public enjoyment and appreciation of the wildlife of that land
  • To advance public education in the study of and research into the river valleys and their conservation

The MRVT is a Registered Charity (No 101 5802) and a Private Limited Company (No 277 1429) and is managed by a team of Trustees/Directors all of whom are volunteers.

The Trustees/Directors and other volunteers carry out conservation and land management work on the first Sunday morning of each month.  Work is also carried out during weekdays as necessary.

Volunteers are people who, unpaid, contribute their time, energy, and skills to benefit the aims of the MRVT.


This Volunteering Policy is underpinned by the following principles:

  • The MRVT will ensure that volunteers are encouraged to participate in conservation and maintenance work in a way that maximises their contribution
  • The Trustees/Directors will work positively with volunteers and, wherever possible, actively seek to involve them with their work
  • MRVT Trustees/Directors recognise that volunteers require  satisfying roles and personal development and will seek to help volunteers meet these needs, as well as providing training for them to carry out their role effectively

Recruitment of Volunteers

Recruitment can be achieved by raising the awareness of the work and role of the MRVT through information leaflets, the local media, events, word of mouth, friends and families, local schools and so on.

Volunteer Role

Volunteers will be instructed about the activities they will be undertaking and this will be dependent upon, for example, their age, interests, existing skills and strengths.  Any work carried out must be authorised/approved by the Land Management Team beforehand.


Trustees/Directors and other volunteers shall be paid all reasonable expenses properly incurred by them in connection with the work of the MRVT.


Ideally, volunteers should refer to a Trustee/Director as their main point of contact and who will provide supervision.

Having a Say

Volunteers are encouraged to express their views and/or ideas about matters relating to the work of the MRVT.


All Trustees/Directors and volunteers are covered by the MRVT’s Public Liability Insurance whilst they are on the land owned by the MRVT.

Health and Safety

All Trustees/Directors and volunteers are responsible for their own safety and the safety of others.  They should abide by the guidance on working safely as set out by the MRVT’s Insurers.  When using Brush Cutters or Strimmers, they must follow the guidance set down and which will be made available on a regular basis.  They are not insured for using Chain Saws.

Equal Opportunities

The MRVT will actively promote diversity in all aspects and does not discriminate on the grounds of age, disability, race, gender, religion, sexual orientation, marital status, and so on.

Working with Children and Vulnerable Adults

Children or Vulnerable Adults will only be allowed at events or working parties if they are accompanied by a parent/guardian or teacher. A Risk Assessment may be necessary in order to determine whether a Criminal Records Bureau (CRB) check needs to be carried out on Volunteers at any time.  “Children” refers to people under the age of 18 years.


People like to be acknowledged for the time and energy they put into volunteering.  Saying thank you to volunteers is a very important aspect of working with them and the MRVT recognises volunteers’ hard work.